Back to jobs

Senior manager, human ressources

Montreal

Job Description

Job Description

Vortex Strategy & Recruitment is actively seeking a Senior Director of Resources for its client, a highly reputable national law firm based in downtown Montreal. Our client takes great pride in attracting and retaining some of the most talented professionals in the Canadian legal community.

The person hired will be responsible for implementing human resources policies and procedures within the Montreal office, including policies and procedures for support staff; managing the administrative aspects related to all legal assistants in the Montreal office and other employees reporting to this role; and providing administrative and human resources support to all paralegals and translators in the Montreal office.

Your Role and Responsibilities

  • Implement and enforce the firm’s philosophy, policies, plans, and programs within the Montreal office and, when appropriate, develop and implement local policies, procedures, and programs while ensuring compliance with human resources legislation. Work closely with the Human Resources team in the Toronto office to ensure consistency of practices across the firm.

  • Manage the recruitment process for all new staff members in a cost-effective manner while respecting human resources legislation. Conduct candidate screening and evaluation, make final recommendations for all legal support positions, and fill all administrative roles in the office. Draft and issue employment offers for all staff positions in accordance with firm standards.

  • Supervise legal assistants with respect to recruitment, workload management, staff relations, and performance management. Optimize the ratio between legal assistants and legal professionals within the Montreal office.

  • Promote a work environment conducive to teamwork and the retention of high-quality staff within the legal and administrative departments of the Montreal office. Manage change and conflicts relating to sensitive and confidential matters, including policy disputes and concerns regarding work structure, staff turnover, and performance, including terminations.

  • Manage all aspects of the staff compensation process, including coordinating the annual performance management process for all staff members; gathering feedback; drafting and communicating evaluations during meetings as part of the annual evaluation and compensation process for all legal assistants; approving and submitting staff job evaluations; and managing pay equity. Build relationships with legal professionals. Define, explain, and manage the firm’s expectations with legal assistants.

  • Develop and oversee the delivery of orientation sessions offered by the Human Resources Department to new employees (legal assistants and staff members), including explaining firm policies and preparing relevant documentation, etc.

  • Lead and participate in various firm and Montreal office projects, including the annual budget, salary surveys, staff appreciation week, and social events.

  • As a member of the Montreal office administrative management team, contribute to the efficiency of office operations.

Requirements

  • The position requires a university degree in human resources, supervisory experience, or an equivalent combination of education and experience.

  • A minimum of seven years of experience in a professional services environment.

  • Strong oral communication and interpersonal skills are required.

  • Bilingualism required (spoken and written French and English).

  • Ability to use credibility and experience to influence, supervise, and motivate staff members and welcome new employees.

  • In-depth knowledge of Quebec human resources laws, practices, and procedures.

  • Strong writing skills to communicate clearly, concisely, and accurately.

  • Problem-solving and conflict-resolution skills required to address interpersonal issues and staff concerns.

  • Strong organizational skills required to efficiently handle multiple tasks simultaneously and develop work schedules.

  • Ability to lead and play an active role in a team-oriented culture.

  • Ability to meet deadlines and manage priorities in a demanding but rewarding environment.

  • High level of professionalism – diplomacy, initiative, and flexibility.

  • Strong computer skills, particularly with MS Word, Excel, and Outlook.

Benefits

  • Highly competitive salary based on your work experience;

  • Annual bonus;

  • Group insurance fully paid by the employer starting on your first day;

  • Retirement plan;

  • Vacation upon hiring (22 days);

  • Hybrid work model;

  • Telemedicine;

  • Health spending account;

  • And much more.